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Creating a Timeline for Your Direct-to-Site Delivery

By CME on Jun 18, 2014 7:48:00 AM

C;hand-299675When you are opening a new medical facility your number one focus is on profitable, effective patient care.  In order to open on time and on budget, it takes a team of professionals your facility might not have neither the time nor budget to hire.  At Claflin Medical Equipment (CME), we provide a White Glove Direct-to-Site Delivery Service that uses proven tactics to create an airtight timeline that will ensure you are set up well before opening your doors.

Here is some insight into the 12 week timeline we use to ensure your direct-to-site delivery plan runs to schedule:

12 Weeks Out:  We start a minimum of three months out from your opening with a target of having everything delivered to your site a week prior to opening.  At this stage we will set up a meeting with your project manager and compose a detailed product list.  We use a detailed quoting formulation that is designed to cover each aspect of your facility's needs and collaborate on your equipment and accessory selection.  From there we will coordinate product demonstrations and source even the most difficult to find items.  By creating boxed kits that segregate smaller, easily lost items by room, these items will be easily tracked.  We will separate out all contractor-installed items and schedule a separate delivery for them, if required.  You will be given a detailed delivery quote including number of trucks and deliveries required for greatest cost savings.  We will then provide a deployment schedule.

10 Weeks Out:  Once we receive the PO or POs from the customer, we will generate manufacturer PO’s and an initial tracking report.  We take full advantage of all quantity and freight discounts in order to provide the best cost savings.  We manage all of the manufacturer shipments and have products organized to be shipped to the Hospital Associates Warehouse when needed in order to organize everything for direct-to-site delivery to your site with as few shipments as possible.

8 to 4 Weeks Out:  During this period you can concentrate on more important things as our warehouse receives your product.  We will be taking care of product assembly and labeling each item so it is easy to track during the direct-to-site delivery.  We will then arrange a walk-thru at your facility and obtain a copy of plans.  Plans will include equipment orientation needed prior to the delivery date and the only interim deliveries you will receive will be contractor-installed items.

3 Weeks Out:  Delivery of contractor-installed products will begin and we will provide a review of safety requirements with your team.

2 Weeks Out:  Receivers are created and all of the assembly and labeling will be complete for your direct-to-site delivery. We will review asset tags and record serial numbers as required.  We will also confirm delivery dates with your project manager.

1 Week Out:  At this time we will do a final walk-thru of your facility and make sure that all surfaces are protected in each and every room.  This is to ensure your newly decorated facility does not receive even the slightest scuffmarks during the move.  We will then begin the delivery and the number of deliveries will be based on the amount of orders and size of the facility.  All products are checked for damage and we replace any damaged goods if needed.  A final walk-thru will be made to ensure everything is in order.

Claflin Medical Equipment (CME) negotiates the best prices, consolidates deliveries, facilitates in-service training and resolves product failure issues as part of our White Glove Direct-to-Site Delivery Service.  This leaves your team concentrating on care and revenue generation with complete peace-of-mind.

 

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Topics: Direct-To-Site Deliveries

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